(b) The travel incurred in the execution of these orders is necessary for the public interests; the assignment constitutes a shore duty and (not) permanent a change in station. c) The travel incurred in the execution of these orders is necessary for the public interests; the assignment constitutes shore duty beyond seas and (not)permanent change in station. For all sea travel actual expenses only shall be paid. (Note: Travel in the home waters of the United States, and between the United States and Alaska, shall not be regarded as sea travel. (d) The travel incurred in the execution of these orders is necessary for the public interests; you are authorized to perform such travel between and from time to time, as may be necessary for the purposes indicated in these orders, and such travel shall constitute repeated travel for which actual expenses only shall be allowed. (e) The travel incurred in the execution of these orders is necessary for the public interests. The assignment constitutes 468. Voucher for mileage.-Form 4a should be used in submitting accounts for mileage. (a) The only entries to be made in the "Dollars" and "Cents" columns are the values of the transportation requests. (b) Transportation requests can not be used for Pullman service when the officer traveling is on a mileage basis, and under such conditions the officer is not exempt from the payment of the war tax. (c) In the use of transportation requests, officers should exercise particular care to obtain the exact cost of the transporation furnished, less war tax, and report same on the memorandum copy of order before transmitting it to the office. Such action will greatly facilitate the settlement of mileage accounts. (d) Vouchers for mileage must always be accompanied by a certified copy of the orders under which the travel is performed. (e) All orders involving travel should bear indorsements showing the date of detachment and the date of reporting at new duty. 33379°-21-9 469. Traveling expenses other than mileage.-Commissioned officers traveling in a foreign country, at sea, or under repeat orders will be entitled to actual expenses not exceeding $5 per day. Form 4 will be used for such expenses and the accounts will be rendered in accordance with the regulations as outlined in paragraphs 449 to 463. (See par. 426a.) (a) Officers on inspecting duty assigned to a particular district shall be allowed actual expenses in lieu of mileage for all repeated travel between headquarters and points within the inspection district, it being considered by the Department that all points within inspection districts are in the same vicinity. (b) All officers who have additional duties assigned them, requiring repeated travel from their regular station to other points, shall be allowed actual expenses in lieu of mileage, unless mileage is specifically authorized in their orders, the Department considering that places are in the same vicinity when repeated travel is authorized. (c) Actual expenses only will be paid to officers for sea travel when traveling under competent orders, and the amount so paid shall not include any shore expenses at port of embarkation or debarkation. Travel in the home waters of the United States, and between the United States and Alaska is not regarded as sea travel. 470. Transportation of dependents.-A commissioned officer of the Coast and Geodetic Survey having a wife or dependent child or children, when ordered to make a permanent change in station, the United States will furnish transportation in kind to his new station for the wife and dependent child or children: Provided, That if the cost of such transportation exceeds that for transportation from the old to the new station, the excess cost shall be paid to the United States by the officer concerned. (41 Stat., 604.) (a) Transportation for wives and dependent children of commissioned officers on permanent change of station will be furnished by the disbursing agent or by inspectors of field stations upon presentation of the necessary written authorizations for such travel. (b) Commissioned officers of the Coast and Geodetic Survey are entitled to transportation of household effects to the same extent, under the same conditions, and subject to like regulations as are commissioned officers of the Navy of corresponding rank. (Comp. Dec., Oct. 18, 1920.) FREIGHT AND EXPRESS. 471. Freight shipments to be on Government bill of lading.— All shipments of freight must be made on Government bills of lading, which are furnished by the office on requisition, whether over land-grant railroads or not, except for short distances in the field, when Government bills of lading are not practicable. Payments must not be made for freight shipments over bond-aided or land-grant railroads. 472. Shipments to office to be sent charges collect.-All shipments, either by freight or express, of instruments, general property, records, etc., belonging to the Survey, which are made to the office must be sent 66 Charges collect." The transportation charges on all shipments made on public account from the field to the office will be settled by the office. Prepayment of freight or express is forbidden by law. (Rev. Stat., sec. 3648.) All charges on express matter sent from the office will be prepaid. 473. Valuation of shipments.-Valuation must not be placed upon the property forwarded by express. 474. Address of packages shipped to the office.-All packages consigned to the office should be plainly addressed to the Director of the Coast and Geodetic Survey. Packages otherwise addressed will be treated as private property. 475. Shipment by express.-Shipments by express are not to be made in cases where the time for transit is an unimportant consideration, provided that express may be employed when it is as cheap or cheaper than by other methods. 476. Shipment must be described.-Shipments of freight and express on Government bills of lading or otherwise must be carefully described on the bill of lading, showing how packed, the contents of each package, and the weight. This applies likewise to local shipments in the field, and in taking receipts for freight charges care should be taken that the receipts show the information mentioned above. Failure in this respect will necessitate the accounts being returned to the chief of party to supply the information. (a) Bills or receipts covering payments for freight or express charges must state on their face the rate and weight of the article shipped and the place from and to which shipment was made. 477. Letter transmitting shipment. Whenever any employee of the Survey ships property from the field to the office he should make a list of items sent on Form 412 in duplicate and forward the same to the Director. The original will be retained for the files of the office and the duplicate signed and returned to the sender in acknowledgment of the receipt. (See pars. 10 and 106.) (a) The transmitting letter is indispensable that it may be ascertained when the shipment is unpacked whether all of the articles sent have been received and to furnish other necessary data provided for on the form. The Coast and Geodetic Survey numbers or numbers adopted by the Coast and Geodetic Survey should be given for every numbered article forwarded. (b) Every package shipped to the office should have a field shipping card, Form 53, Form 53b, or Form 106 attached to it. The blanks provided for needed data on these forms should be filled completely. Ordinarily Form 53 is adapted to such large packages as may be sent by freight or express and Form 53b or Form 106 for packages to go by mail. (c) Where property is returned in boxes formerly used in making shipments to the field care should be taken to see that the old addresses are obliterated. (d) Parties shipping property to the office from the field, or persons, sections, or divisions within the office returning property for storerooms, for credit on account, should forward the transmitting letter so that it may reach the office in advance of property to be returned. (e) Parties shipping property to the office without sending an itemized transmitting letter relating to the same may be held responsible for any article lost or alleged to have been lost in transit. 478. Shipments to be by mail when practicable.-So far as practicable the mails (registered if necessary) should be used in preference to express whenever the matter can be franked. (See pars. 479 and 479a.) 479. Shipments by parcels post sent under frank.—All parcels-post packages sent either from the office or by field parties under frank are limited to 4 pounds in weight, except single books, books and documents published or circulated by order of Congress, printed or written official matter emanating from any of the departments of the Government or from the Smithsonian Institution, postage stamps, stamped envelopes, newspaper wrappers, postal cards, and internal-revenue stamps mailed in Washington. (a) Packages up to 50 pounds may be mailed for delivery in the first and second zones and up to 20 pounds weight in other zones if the proper amount of postage is paid. The appropriations which are available for transportation purposes are available for the payment of postage on matter to which the penalty privilege is not applicable. (See par. 478.) 480. Use of Government bills of lading. A record of all bills of lading issued by the Department is kept, and any bills that are spoiled, or are not used for any other reason, should be returned to the office, together with the shipping order and the memorandum of the same number. (a) In making shipments the weights and descriptions must be entered on the bill of lading, and care should be used to see that they are correct. (b) Where possible the rate should be inserted on the bill of lading. (c) When a shipment is made forward the original bill of lading to the consignee, turn the shipping order over to the transportation company, and forward the memorandum bill of lading to this office promptly. (d) There are continuation sheets to be used with bills of lading, where the shipment is too large to be listed on one sheet. Do not use two bills of lading for one shipment. (e) All office memorandum copies of Government bills of lading (Department of Commerce Form 57) will be forwarded to the Director immediately on the delivery of the shipment to the transportation company. Every effort must be made to show on this copy the weight of the shipment and rate to destination. 481. Shipments not taxed. The Federal Government is exempt from the payment of taxes on shipments by freight or express. (See pars. 450a and 496.) |