pital, and the disease or injury from which the patient is suffering. This information will also be noted in the ship's log and in the medical journal, and will be reported by the medical officer in his quarterly abstract of patients (Form No. 235). 44. On discharge from hospital.-When the patient has returned from the hospital to the vessel, the commanding officer shall immediately forward a report on Form 495 to the Director, giving the name of the hospital, the date the patient was admitted, the date discharged, and the number of days and thirds of a day during which his ration ceases on the ship. This information will also be entered in the ship's log book and in the medical journal. 45. Report of shipment of men.-Immediately upon the shipment of a man a report of such shipment on Form 416 shall be forwarded to the office. At the end of each month the shipping articles (Form 366) containing the names and description of all men shipped during the month, shall be forwarded to the office by the commanding officer. This report should also be forwarded before leaving port on a voyage. 46. Report of transfers.-The transfer of a member of the crew can be made only upon authority of the Director, except in Alaska and the insular possessions, where the interests of the work may require immediate action. In all cases of transfer a "Notice of transfer" (Form No. 211) shall be forwarded by the commanding officer making the transfer, to the commanding officer receiving the person, and the latter officer must sign and forward it to the Director when the person has been received on board. (See par. 96.) 47. Report of changes in officers and crew, and of passengers carried.-Commanding officers must mail to the Director, on Form 365, at the end of each month and also before the vessel leaves port on a voyage, a report of changes that have occurred among the officers and crew since the last report, such as changes in ratings, desertions, shipments, discharges, etc., also the name and official designation or personal relation of passengers carried and ports of embarkation and destination. The report is to be forwarded whether changes have occurred or not. Read carefully the instructions on the back of the form. 48. Discharges.-Discharges (Form 364) must be noted on the shipping articles (ship's file copy) and a duplicate of each "Discharge" must be sent to the office. A discharge must be given and a signed duplicate must be sent to the office at the termination of enlistment, even though the man is immediately reshipped. The descriptive list and service record of the man (Form 215) should be sent in with the duplicate discharge. 49. Report of rejection and waiver of disability.-Form No. 220, properly filled out, signed by the examining surgeon, and indorsed by the commanding officer, is to be forwarded to the Director for his action, in cases of desirable men whose physical defects debar them under the rules governing medical examination, but who are entitled to consideration on account of previous service, and whose physical defects will not prevent them from performing the duties of their intended ratings. 50. Report to prevent reshipping a man. In all cases where a man is undesirable, by reason of desertion, incompetency, inaptitude for the service, dishonorable or bad-conduct discharge, Form 226 must be filled out and sent to the Director, the district inspectors, and to the commanding officers of each of the vessels of the Survey. 51. Report of vessel laid up.-When a vessel is laid up the commanding officer will report to the office the general condition of the vessel, amount required for repairs, the exact locality of her moorings, the condition and disposition of her boats and equipment, and the name of the ship keeper, etc. He will instruct the ship keeper that he is responsible for all stores and property under his charge, as well as for the safety of the vessel. The dates when vessels are placed in commission and when laid up should be promptly reported to the office. 52. Medical officer's season's report.-At the close of each cruise each medical officer shall transmit to the Director, through the commanding officer, a report which shall contain an abstract of his medical journal during the cruise, and also any items of professional interest observed during the voyage. This report should also include any notes which he may have made on the sanitary conditions, natural history and the abundance and physical properties of the water supply of the regions visited. (See par. 303.) 53. Morning report of sick. The medical officer of each vessel shall report daily before 10 a. m. to the commanding officer, and through the executive officer, the names, rating, and condition of all persons who are sick and unfit for regular duty. Form No. 242 will be used for this report. (See par. 298.) - 54. Coal reports. The chief engineer shall report to the commanding officer daily on Form 61 the amount of coal received or consumed during the last 24 hours and the amount of coal remaining in the bunkers. 55. Reports and returns required of field officers. To assist those concerned in the matter of the regular transmission of the forms, reports, and returns required, there is given below a classified list of the titles and numbers of these forms, arranged according to the intervals of transmission. All officers are expected to consult this list and assure themselves that the reports and returns are submitted as required by the regulations. (a) Whenever notice is published that the old edition of any of these forms has been canceled a requisition should be made immediately for sufficient copies of the new forms and upon receipt of these forms the old ones must be destroyed. QUADRENNIAL. Bond of chief of party (par. 401). ANNUAL. Abstract of occupation (par. 23). Inventories of instruments, general property, medicines, and books, Forms 14, 14a, 18, 18a, and 55 (par. 564). Progress sketches (par. 22). Report (par. 23). Statistical report, Form 21 (pars. 22, 23). SEMIANNUAL. Progress sketches (pars. 22, 23). Abstract of occupation (par. 23). Statistical report, Form 21 (pars. 22, 23). QUARTERLY. Checks, canceled and mutilated (par. 490), Clothing and small stores, statement of, Form 233a (pars. 39, 371). Inspection. of vessel, Form 217 (par. 41). MONTHLY. Accounts for party, forms as per requisition (par 491). Brief summary of work accomplished during months, to be forwarded so as to reach office before end of month. Clothing and small stores: Issues, Form 233 (pars. 38, 370). Purchase list, Form 43 (pars. 33, 511, 553). Report and journal, Forms 20, 20a, 20b (par. 28). Shipping articles, Form 366 (par. 45). BEGINNING OF SEASON. Estimate of expenses (par. 383). BEFORE END OF SEASON. Estimates for repairs, Forms 1, 1a (par. 389). END OF SEASON. Condition of vessel (par. 41). Descriptive reports (par. 25). Fitness of officers, Form 218 (par. 27). Natural history of places visited (pars. 52, 303). New regions (pars 52, 303). Original sheets (par. 26). Progress sketches (par. 22). Inspection of vessel, Form 217 (par. 41). Report of records (par. 26). Report of work (par. 22). Sanitary conditions of places visited (par. 52). Storage receipts, Form 15 (par. 563g). Storage reports, Forms 46, 46a (par. 34). Statistical report, Form 21 (par. 22). OCCASIONALLY. Address, notice of change of, Form 342 (par. 19). Annual or sick (pars. 110, 111). Accident or damage: Report of (par. 239). Shipwreck or collision (par. 238). Discharge of member of crew: Duplicate of discharge, Form 364 (par. 48). Injury: Forms CA1, CA2, CA3, CA4, and CA5 (par. 32). May and June of each year: Statement of expenses, paragraphs 3 and 4 on back of Form 474a (par. 29).. Estimate of expenses, paragraph 2 on back of Form 474a (par. 29). Receipt of orders: Acknowledgment (par. 30a). Detachment and reporting for duty, Form 423 (par. 30b). Receipt of instructions: Acknowledgment (par. 30a). Estimates, Forms 1, la (pars. 383, 385). Funds, requisition for, Form 133 (pars. 11, 547). Instruments and general property requisitions, Form 12 (par. 546). Stationery requisitions, Form 11 (par. 545). Receipt of property from office: Acknowledgment (pars. 477, 555). Storage of property: Storage report, Forms, 46 46a (par. 34a). Transfer of command or of charge of party: Clothing and small stores, transfer (par. 376). Transfer of officers; Accounts, Form 327 (pars. 12, 523). Accounts, Form 211 (pars. 46, 97). Service record, Form 215 (par. 48). Vessel leaving port: Report of changes, Form 365 (par. 47). Vessel docking: Tail-shaft examination (par. 251). Vessel going in commission: Inspection of vessel, Form 217 (par. 41). |