Vessel going out of commission: Inspection of vessel, Form 217 (par. 41). Accounts (par. 544). Various other times: Assistance rendered (par. 255). Bids, contracts, or bonds for supplies, work, or re- Bills of lading and memorandums (pars. 471, 480). Invoices and bills (par. 367). Losses, report of board appointed to appraise Consent of parent or guardian, Form 219 (par. 87). Descriptions of hydrographic and topographic sta- Disability, rejection and waiver of, Form 220 (par. 49). Diseases, infections (par. 252). Estimates for field work or repairs, Forms 1, 1a (pars. 383, 389). Fitness of officers, Form 218 (par. 27). Funds, requisition for, Form 13 (pars. 11, 547). Hire of launch, Form 508 (par. 361d). Hospital reports― · Men sent to hospital, Form 495 (par. 43). Men discharged from hospital, Form 495 (par. 44). Inspection, inventory, and appraisal of public property, Form 571 (par. 556). Inspection of boilers (par. 249). Instrument and general property requisitions, Form 12 (par. 546). Insubordination of officers and employees (pars. 73, 236). Lease of launch, Form 509 (par. 361f). Logs Deck, Form 279 (pars. 57, 292). Engineer, Form 280 (pars. 57, 322). Various other times-Continued. Medical attendance Report of (par. 78a). Vouchers and bills (pars. 78a, 78b). Medical supplies, requisition for, Form B, Navy Medical Journal, Form 240 (par. 295). Oath of office (not to antedate appointment). Passengers carried, Form 365 (par. 242). Pay, notification to stop allotment of (par. 419). Purchase of items not in approved estimates, Form 493 (par. 399). Records (pars. 62, 141g). Report of important information (par. 141h.) Sale of condemned property, Forms 571 and 604 (pars. 556 and 559). Sheets, uninked (par. 60). Stationery requisitions, Form 11 (par. 545). Transmittal, letters of (see also Forms 14 and 55), Undesirable men, to prevent reshipment of, Form Unserviceable property (pars. 36, 556). RECORDS. 56. To be forwarded promptly. All records should be sent to the office as soon as possible after completion. All records of a preceding season's work must be transmitted to the office, whether complete or not, before taking up another season's work, unless their retention is specially authorized by the Director. 57. Mode of forwarding.—All log books, record books, and cahiers of computations will be forwarded by registered mail. All original sheets will be sent by registered mail or express, securely packed so as to prevent crushing or damage in transportation. All such original sheets, records, notes, etc. (and duplicates or abstracts when required), must be forwarded to the Director, indorsed with the contents of the package, and accompanied with a transmitting letter to the same address. (See Correspondence.) 58. Records to be placed in archives.-All original journals of observations, record books, all books containing official data, original topographic, hydrographic, or other record sheets and descriptive reports, must in every case be deposited in the archives of the Survey in Washington. 59. Records must be registered.-No records, computations, hydrographic, topographic, or other sheets shall be placed unregistered for safe-keeping in the archives. Incomplete records, computations, or sheets may, however, be deposited in the archives, and will be registered and kept in the same manner as if they were complete. When desired they may be drawn out in the usual way for completion. 60. Uninked sheets.-In cases where, on account of assignment to other duties, the inking of original sheets has to be postponed, the sheets will be transmitted to the office for registry uninked, but with titles indicated with pencil on the sheet, or on separate sheets of paper pinned to the sheets. 61. Photographs or tracings of sheets.-When there is reason to believe that the mode of forwarding a sheet is not secure, it should; if practicable, be photographed; or if photographic facilities are not available, an outline tracing of the more important features of the original sheet may be made. Otherwise no tracing of an original sheet should be made in the field. Bromide enlargements from photographs of sheets should not be made except at Washington unless specially ordered. When sheets are photographed the plates must be preserved until the sheets have been received at the office. Prints should not be made unless the sheets are lost. The negatives should not be larger than 10 by 12 inches. 62. General requirements.—Paragraphs 87, 109, 286, 287, 297, 575, 580, and 581 of the General Iustructions for Field Work contain important instructions in reference to field records, and those paragraphs should be consulted in the preparation of records and their transmission to the Washington office. 63. Approval of original field sheets.-Each original hydrographic or topographic field sheet shall be recommended for approval by the officers through whose hands it passed to completion in the following order: (a) By the chief of the section of field records, in order to indicate that the office discussion of the work has been completed and is certified accordingly. (b) By the chief of the section of field work, to show that the work is in conformity with the instructions as to the area covered, and character of operations and methods used in its execution; also that its relation to future work and methods has been noted and embodied in a report on the sheet. (c) By the chief of the division of hydrography and topography upon the basis of the combined reports of the sections of field records and field work. (d) The sheet should then be approved by the Director. PERSONNEL. 64. Field force.-The commissioned officers, junior engineers, deck officers, extra observers, magnetic observers, officers to man and equip ships, signalmen, draftsmen, all employees engaged in field work, and crews of vessels shall constitute the field force of the Survey. 65. Appointments of commissioned officers.-Hydrographic and geodetic engineers, junior hydrographic and geodetic engineers, and aids in the Coast and Geodetic Survey shall be appointed by the President of the United States, by and with the advice and consent of the Senate. (a) The commissions shall be countersigned by the Secretary of Commerce and sealed with the official seal of the Department of Commerce. (b) No person who is not a citizen of the United States shall be eligible for appointment. (c) All aids shall be appointed by promotion from the position of junior engineers, deck officer, or extra observer, and in no case shall a person be appointed to the position of aid unless he has served at least six months as junior engineer, deck officer, or extra observer, and has performed satisfactory services and shown the proper qualifications for a commissioned officer in the Survey, and has also passed a satisfactory physical examination by a medical officer of the United States Public Health Service. (d) Junior engineers, deck officers, and extra observers shall be appointed by the Secretary of Commerce from a list of eligibles established by competitive examinations conducted in accordance with the rules of the United States Civil Service Commission. 66. Examination of junior field officers.-The applicants for examination for the positions of junior engineers, deck officer, and extra observer must not be less than 20 nor more than 26 years of age on the date of their examination. They must be citizens of the United States and of good moral character. They must be graduates with the B. S. degree in civil engineering or a C. E. degree from a college, university, or technical school of recognized standing. |