Water supply: service; cost. System of sewerage and drainage. All buildings owned by the United States should be numbered. The grounds occupied should be gone over by the inspector to see that no unauthorized buildings have been erected; all buildings should be inspected and all rooms entered to observe the condition, arrangement, and use, and that the buildings are used solely for the purpose intended. General appearance of the grounds in respect to cleanliness and good order. To see that stores are systematically arranged, properly piled and stored, and that the rooms are neat, clean, and properly ventilated. To inquire into the system of lighting and whether any uncovered lights are used. Whether the storerooms are infested with rats or other vermin. If so, means taken to destroy them. (e) Business.-Purpose and function of depot or arsenal. Articles manufactured. List of principal ones. Articles repaired. List of principal ones. Articles purchased. List of principal ones. Total disbursements during the period covered by inspection. Same during previous corresponding period. Total expenditures for following purposes during period covered by inspection and for corresponding previous period : Rents; transportation; labor; purchases; repairs; new construction; miscellaneous. Any unauthorized funds. (A. R., 320.) Are all issues made in bulk. For what period and for what number of troops are supplies kept on hand. Any sales; if so, to what class of persons, and amount realized from such during period. Any articles on hand in excess of needs. Deficient supply of any articles. Any articles on hand of unsatisfactory quality. Value of the property condemned during the period covered by the inspection. Amount realized from sale of same. Any sales of waste and accumulations under A. R., 683. (See par. 803, 804, post.) What is the system of filling requisitions. Is it satisfactory. Is there any delay in filling requisitions. (f) Means of Transportation.—Obtain a list of all kinds, showing purposes for which used. Necessity for. Condition. (g) Purchases. Are the regulations (A. R., 518 to 568 inclusive) strictly complied with; especially paragraph 543, that proposals will be opened and read aloud at the time and place appointed for the opening, and each proposal will then and there be numbered and entered on an abstract. The failure to comply with any requirements of this paragraph opens the door to irregularities and frauds in the award. The inspector should personally examine the methods of inspection of supplies delivered under contracts and assure himself that they are made by competent, honest inspectors; that the methods actually used are sufficient and that the supplies received are in all respects fully up to the requirements of the contract. In many cases standard samples are on hand which can be used in comparisons; where weights, widths, lengths, color, etc., are stipulated they should all be verified. Examine the methods of receiving, handling, storing, and shipping property, to determine if properly and economically done. (h) Manufactures. If any articles are manufactured to inquire into the supply of the raw materials: Are they purchased as required by law; is the method of inspection used such as to insure the delivery of materials in the quantities and of the qualities contracted and paid for. Is the plant arranged so as to permit of the most economical handling of the articles in process of manufacture; for instance, do such articles travel in the same direction from process to process. Is there any system of cost keeping to determine the cost of the manufacture of each or of any of the articles made. Is the system satisfactory. How does the actual cost of some of the principal items compare with the published cost at which the articles are to be charged to officers and soldiers in case of sale or loss. The inspector should note whether unauthorized articles, especially any intended for private use, are being made, and whether or not work of this kind is ever done. If so, the authority for same and the manner of reimbursement of the United States. REPORTS OF INSPECTIONS, STATEMENTS OF IRREGULARITIES AND DEFICIENCIES, AND REMEDIAL ACTION REPORTS. 98. The written reports of inspectors-general and acting inspectors-general will set forth a correct return of the troops, the number present at and absent from the station and the absentees from inspection, and whether irregularities, etc., reported at last inspection, have been remedied; after which will follow a statement of the results of the inspection, dealing only with defects, deficiencies, irregularities, recommendations, and commendations whereof the various items will be paragraphed and stated separately. These items will be grouped under the department within whose sphere the responsibility for the conditions stated falls, viz: Commanding officer, Quartermaster's Department, Corps of Engineers, etc. Brief statement will be made of the various drills and exercises held for the inspector and the report concluded with an exposition of the conclusions arrived at as to the military efficiency, discipline, and instruction of the command. (A. R., 905.) 99. Approved "Form for Report of an Inspection of a Garrisoned Post," with "Directions," and "Form for Statement of Irregularities and Deficiencies" are furnished to inspectorsgeneral and acting inspectors-general from office of the Inspector-General of the Army. For these forms, see Appendix. 100. Reports of inspections of troops will contain a statement of the names of the various drills from the setting up exercises to the evolutions of the highest organization examined by the inspector. A similar statement will recite the tests of the classes in signaling and the Hospital Corps in litter-bearer drill and first aid to the wounded. 101. When public buildings are criticised, etc., in an inspection report, the designation and number (see A. R., 1028), should be given, as Barracks Nos. 5, 6; Officers' Quarters Nos. 7,8; Granary No. 9, etc. (Cir. letter. I. G. O., Jan. 26, 1894; 52-A, 2, I. G. O.) 102. It is desired that inspectors mention in their reports, by name, officers who are deserving of commendation for the superior condition of their commands. (Cir. letter, I. G. O., Sept. 11, 1905; 10334-A, 1, I. G. O.) 103. In the inspection of a recruiting station, the inquiries and examinations by the inspector should be complete and searching; but so far as the conditions are found to be satisfactory a single general statement to that effect will suffice for the report. The statement of the results of the inspection should deal only with defects, deficiencies, irregularities, recommendatons, and commendations (A. R., 905). So far as practicable the conclusions of the inspector should be based on his own observation rather than on the recruiting officer's replies to questions. To set forth statistics, descriptions, and other information, which are already of record in The Adjutant-General's office, is superfluous. (Cir. letter, I. G. O., Mar. 15, 1907 ; 10401, I. G. O.) See par. 938, post. 104. Reports of prescribed inspections of troops, stations, and accounts of disbursing officers under the authority of department or division commanders will be forwarded, through military channels, to The Adjutant-General of the Army and transmitted to the Inspector-General of the Army. In case irregularities, deficiencies, or misconduct are reported, a commander in forwarding a report will state what remedies he has applied or will apply to correct them, adding any recommendations that he may desire to make. All other reports of inspections will be forwarded directly to the Inspector-General of the Army, except when otherwise specially directed, and all inspection reports not confidential will be filed in his office. The InspectorGeneral will submit to the Chief of Staff all reports that contain matters requiring correction. (A. R., 902;10455-A, I. G. O.) See paragraph 105, post. 105. The provisions of A. R., 902, as amended by G. O. 88, W. D., 1908 (continued as A. R., 902, 1908), contemplate that reports of inspections of arsenals, depots, general hospitals, recruiting stations, national cemeteries, money accounts of disbursing officers, etc., not under supervision of department or division commanders, shall be addressed and forwarded directly to the Inspector-General of the Army. (Cir. letter, I. G. O., July 10, 1908;12262-A, I. G. O.) 106. Copies or extracts from an inspection report reflecting upon or commending the character or efficiency of an officer may be furnished him by the commander to whom the report is submitted. (A. R., 893.) 107. The Inspector-General of the Army will forward to the Secretary of War extracts of all inspection reports containing specially favorable or unfavorable mention of any officer. Extracts respecting officers of the line and chaplains will be sent through The Adjutant-General of the Army, and those respecting officers of the staff corps or departments through the respective chiefs of bureaus. Copies of unfavorable reports will be sent by chiefs of bureaus to officers reported upon, for their remarks, and these, when received, will be filed with the original extracts. (A. R., 841.) 108. The furnishing by inspectors of commendatory extracts from their inspection reports has not the sanction of custom or regulations. It is reserved for the commander to whom the report is submitted (or for higher authority) to determine whether such commendatory extracts shall be furnished. (9799-C, I. G. O.) 109. On completion of an inspection of a post or other command of troops, the inspector-general or acting inspector-general will furnish its commanding officer a written statement of all irregularities and deficiencies observed, which will be kept on file for the information of commanding officers and inspect ors. The commanding officer will, as soon as practicable, submit to the next higher commander a copy of this statement, with a report showing what remedies he has applied or will apply to correct each of the irregularities or defects found, and will recommend the proper action with regard to those that he has not power or authority to remedy. These reports and statements will be promptly forwarded through military channels to The Adjutant-General of the Army, by whom they will be transmitted to the Inspector-General. At arsenals, depots, and stations not under the supervision of division or department commanders, inspectors will furnish like statements, and commanding officers will forward copies thereof with their reports to The Adjutant-General for file with the inspection reports to which they pertain. (A. R., 908.) 110. When an inspector furnishes the commanding officer of a post, arsenal, recruiting station, etc., with a list of irregularities, defects, or deficiencies, under A. R., 908, his report of inspection will conclude with a statement to the effect that such list has been furnished. 111. Trivial matters verbally called to attention of officers concerned and corrected on the spot should not be included either in the report or list of irregularities, but all defects, deficiencies, and irregularities of sufficient importance to be recorded in the report should also be included in the list furnished the commanding officer under A. R., 908. (Directions 4, Form for Re port of an Inspection of a Garrisoned Post.) 112. Recommendations of inspectors on matters where initiative remedial action is within the province of the commanding officer (as, for example, "It is recommended that a crematory be constructed at this post for burning garbage") should be included in the list of defects, etc., furnished the commanding officer, as well as in the report. (Directions 6, Form for Report of an Inspection of a Garrisoned Post.) 113. The report of remedial action required by A. R., 908, will be over the commanding officer's own signature, and the action taken or recommended will be given separately for each item |